If you own an LLC or corporation, you need to document certain business decisions each year. Meeting minutes record what happened at a meeting. Written actions let owners or directors approve decisions without holding a formal meeting. Both serve the same legal purpose: they show that your business follows proper formalities, which protects your personal assets from business liabilities.
Each template page below includes a viewable example you can read on the page and a downloadable Microsoft Word version where available.
Which Template Do I Need?
| I have a… | I need to document… | Use this template |
|---|---|---|
| LLC | First meeting after forming the company | LLC Members’ First Meeting |
| LLC | Annual recurring meeting of members | Annual Meeting of LLC Members |
| LLC | A member decision made without a meeting | Written Action of LLC Members |
| LLC | A governor decision made without a meeting | Written Action of Board of Governors |
| LLC | The organizer’s initial actions after filing | Written Action of Organizer |
| Corporation | Annual shareholders meeting | Shareholders Meeting Minutes |
| Corporation | Annual board of directors meeting | Board of Directors Meeting Minutes |
| Corporation | A board decision made without a meeting | Written Action of Board of Directors |
| Corporation | The incorporator’s initial actions after filing | Written Action of Incorporator |
LLC Meeting Minutes Templates
- LLC Members’ First Meeting: Minutes for the initial organizational meeting after forming your LLC, including electing governors and approving foundational documents.
- Annual Meeting of LLC Members: Minutes for the recurring annual meeting of LLC members, covering performance review, financial reports, and governor elections.
LLC Written Action Templates
- Written Action of Organizer of LLC: The first governance document signed after filing your LLC paperwork, typically used to elect the initial Board of Governors.
- Written Action of Members of LLC: Used when LLC members need to formally approve a decision (such as amending the operating agreement or authorizing a transaction) without holding a meeting.
- Written Action of Board of Governors of LLC: Used when the Board of Governors needs to approve a decision (such as appointing a manager, authorizing a contract, or approving a budget) without holding a meeting.
Corporation Meeting Minutes Templates
- Annual Meeting of Corporation Shareholders: Minutes for the annual shareholders meeting, including officer reports, director elections, and corporate resolutions.
- Annual Meeting of Board of Directors: Minutes for the annual board of directors meeting, including officer appointments, financial reports, and board resolutions.
Corporation Written Action Templates
- Written Action of Incorporator: The first governance document signed after filing your Articles of Incorporation, typically used to elect the initial Board of Directors.
- Written Action of Board of Directors: Used when the Board of Directors needs to approve a decision (such as appointing officers, authorizing a bank account, or approving a contract) without holding a meeting.
Related Articles
For more background on how LLCs and corporations use these governance documents:
- LLC Members: How They Are Used
- For Beginners: Written Action of the Board of Governors
- Navigating a Written Action of the Board of Directors
How to Draft Your Own
- How to Draft LLC and Corp Meeting Minutes: Video guide showing how to create meeting minutes, including how to use AI tools to draft them quickly
